Not only do businesses need to take precautions against fraud for themselves, it is also critical to protect your information and your client’s information. Don’t get in a summer slump and let your guard down when it comes to protecting your business and important information related to your business. To help you stay vigilant, we have compiled our top ten security best practices for you and your employees to follow every day of the year, even during the summer months!
- Log off when not using your computer.
- Lock your workstation when you leave your desk.
- Use dedicated, single use computers for important financial transactions.
- Never send sensitive information in emails. Email is not secure. Password-protect or encrypt the email before sending it.
- Stop, look and think before clicking on links or attachments in email. Ask questions if you are not sure the email is authentic.
- Verify fax numbers before sending out important information. Contact the recipient to ensure the fax was received.
- Protect your computer with spam filters, anti-virus/anti-spyware software and a firewall, and keep these applications up to date.
- Use programs that offer automatic updates and take advantage of free patches that manufacturers offer to fix newly discovered problems.
- Always protect your User ID and password. Don’t share them with anyone.
- Follow the “need-to-know” principle.
Remember, threats can originate from outside or inside of your organization. Be observant and report any suspicious activity. Continue to create a culture of security to protect not only payment data, but any sensitive information that passes through your office.
Contributed by Vanco Payment Solutions. Through the Michigan Chamber’s partnership with Vanco, you have the opportunity to accept credit, debit and other electronically based transactions at just 0.2% above cost. Email Vanco Payment Solutions or call them at 866-944-0055 to learn more.