New Way for Employers to Report Vacation Pay, Holiday Pay or Bonus Pay to UIA

December 9, 2014

If your workers receive vacation pay, holiday pay or bonus pay, the Unemployment Insurance Agency (UIA) now has a process in place to automate the determination of these types of payments.

You can now notify the UIA about holiday and other special payments electronically using the Michigan Web Account Manager (MiWAM). This new process allows you to upload information about special payments for all affected employees in just one file. You will no longer have to respond to multiple sets of questions about the same instance.

Filing electronically also helps the Agency to more quickly determine the effect of special payments on benefits and decreases the chance of a delay in benefit payments for your employees.
To submit information about vacation pay, holiday pay or bonus pay through your MiWAM account, follow these simple steps:

  1. Log into your MiWAM account;
  2. From the MiWAM home page, select your tax account;
  3. Select the Account Services tab, then the Benefit Services sub-tab;
  4. Select the Bulk Vacation, Holiday, Bonus link. From this screen, you can view the fileformat for 3 different bulk payment types;
  5. Select the appropriate payment type;
  6. Create the file using the specifications listed;
  7. You can then upload the file directly to the UIA by using the Import button.

After you import the file, it will then be processed by the UIA. The responses you submit on the file must apply to all the employees listed in the detail records. You will not receive Form UIA 1713 - Request for Information Relative to Possible Ineligibility or Disqualification for the employees listed on the file being charged to your account. If responses differ for some employees, please upload a separate file for each.

If you have any questions about special payments, please contact 313-456-2750. For technical issues with MiWAM, please contact 313-456-2188 or MiWAMSupport@michigan.gov.

For more information about Unemployment Insurance, check out the Michigan Chamber's Unemployment Insurance Guide, which provides you with the tools you need to understand Michigan's complicated unemployment insurance system and how to minimize your costs and exposures.